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  ANTOR CHAPTER SWEDEN STATUTES


§ 1 AIMS

ANTOR Chapter Sweden is a voluntary Association of National Tourist Office Representatives, established for the exchange of the views on the matters of mutual concern and interests within the travel industry and to develop the international tourism within the framework of Swedish law and custom.


§ 2 MEMBERSHIP

Membership of ANTOR is limited to:

- managers of National Tourist Offices, having their premises in Sweden and recognized as such by the Embassies of their respective countries and confirmed as such by the highest official authorities of their respective countries.
-
General Sales Agents (GSA), directly appointed as general representatives of National Tourist Organisations in Sweden.

- members of Diplomatic Missions, working exclusively as representatives of National Tourist Organisations.

Newly appointed managers take over automatically the membership of the predecessor in ANTOR.

The managers are also allowed to delegate his membership in ANTOR to another employee of his

Office, providing they will inform ANTOR Board in a written form.


§ 3 ASSOCIATED MEMBERS

Managers of National Tourist Offices, located outside of Sweden but responsible for promotion of their countries on the Swedish market, may be accepted as Associated Members of ANTOR Chapter Sweden for a double fee.

Associated Members are entitled to attend ANTOR Chapter Sweden meetings, take part in the common activities on the same conditions as standard members, receive the minutes but have no voting rights.

In case the manager is posted outside of Sweden, he can appoint a delegate from the Diplomatic Mission of his country to represent him during the meetings and activities.


§ 4 THE BOARD

ANTOR Chapter Sweden Board includes following positions:

- Chairman

- Vice Chairman

- Treasurer

- IT / PR Officer

- Secretary.

Members of the Board are appointed by the General Assembly and should organize themselves

into the listed positions.

If there is no representative of non - European country within the new Board, the extra Board member will be elected, exclusively from the non - European countries.

The former Chairman will assist the Board with the outstanding issues.

The Board is obliged to:

- prepare the General Assembly and all the scheduled meetings;

- write and distribute the minutes together with all the necessary information;

- execute all the resolutions made by ANTOR meetings;

- get ANTOR members approval for the strategic (long term effect or considerable expense) finance decisions, by getting majority of votes during the scheduled meetings.

The Board has the right to use the professional assistance within the limits of the actual budget.

The Board has the right to assign the highly respected member as the Honorary Chairman.

In case of vacancy in the Board during the term, the Board will co-opt the chosen ANTOR member until the next General Assembly,

obtaining the majority of votes during the scheduled ANTOR members meeting.



§ 5 CHAIRMAN

The Chairman’s term is one year, that can be prolonged by the General Assembly not more than twice. The only exception from this rule is if no other candidate is found. The former Chairman cannot be re-elected sooner than 3 years after his / her last term.

Should the post of the Chairman fall vacant during the term, the Vice Chairman becomes interim Chairman until the next General Assembly.

The Chairman is obliged to:

- preside over the General Assembly and all the scheduled meetings;

- represent ANTOR Chapter Sweden in its external relations;

- inform the members about the items of general interest;

- act in accordance to the resolutions decided during the meetings.

Suggestions for the new Chairman shall be sent to the Secretary not later than one month before

the present Chairman’s term expires.


§ 6 GENERAL ASSEMBLY

The General Assembly shall consist of all the the members of ANTOR Chapter Sweden. It will be led by the Chairman or - in case of his absence - the Vice Chairman.

Members should be summoned to the General Assembly at least once a year, at the beginning of December, but the Chairman has also the right to summon members to an extraordinary Assembly.

The summons will be sent not later than 3 weeks before the General Assembly date and will also include the agenda of the meeting.

The points of the agenda may be suggested by the members between a week before and a week after the summons were sent. In case of changes in the agenda, the final one will be sent not later than a week before the meeting starts.

The General Assembly will also elect two auditors from the members, who are not the Board members.

The auditors will approve the work of the current year Board (in terms of finance and performance), before the new Board takes over the duties.

The General Assembly is the only meeting, that can make changes in the statuses.

The decisions of the General Assembly will be taken with the absolute majority of votes, meaning the decision must receive more than 50% of positive votes from all the ANTOR Chapter Sweden members.

Proxy votes are also valid, provided they are presented at the meeting in the written form to the Chairman.


§ 7 SCHEDULED MEETINGS

Scheduled meetings will take place at 10:30 (ten thirty) a.m., usually on the first Wednesday of each month, with the exception of January, July and August, and may be followed by the presentations of the invited guests or luncheon, as per the members decisions.

The Board will have the right to invite - at the expense of ANTOR Chapter Sweden - relevant guests for the benefit of the members.

Decisions taken at the scheduled meetings need the regular majority of votes, i.e. more than 50% positive votes of all the present members.

Proxy votes are also included, provided they are presented at the meeting in the written form to the Chairman.

Members have a right to opt-out of any common activity, which is not financed from the ANTOR Chapter Sweden budget.


§ 8 MEMBERSHIP FEE

The membership fee is obligatory and should be paid within the year, it is valid. The payment is done to the Treasurer, on the base of received invoice.

The amount is decided by the General Assembly for the next calendar year.

In case of new members, it should be paid for half or full year of membership (depending on the time of acceptance during the year) within the period the membership starts.

Within the paid membership fee the member is entitled to:

- take part in the scheduled meetings and the General Assemblies;

- attend the common events accepted by the first scheduled meeting in the new year.


§ 9 WORKING GROUPS

ANTOR Chapter Sweden may organize voluntary Working Groups for the work on special tasks within the framework of its activities.



§ 10 RESIGNATION

Resignation will be sent in the written form to the Chairman.


LATEST NEWS

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Come and meet us at Travel News Market on Thursday, 8 November in Stockholm! Many of our memebers will be present to share the latest news and developments in their respecitve countries.

Another successful Press Breakfast 2018

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On 14th Of March 31 members within ANTOR met with key media and bloggers at the annual Antor Press Breakfast. Around 45 media and bloggers attended and met destinatons from all over the world - to hear about the latest news and trends.

Best travel article and antor press breakfast 2017

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On 7 April 2017 Antor organised its yearly press breakfast for its members and the media industry. Travel journalists and bloggers were invited to learn about the latest travel news and destination updates from around the world.

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Privacy policy

Topics

  • Introduction
  • The personal data we collect
  • What we do with your personal data
  • Sharing your personal data
  • Third party providers
  • Your rights
  • Cookies
  • Data security
  • Contact information

Introduction

This website is operated by ANTOR Sweden (“we”, “us” or “our”). We take data security and adherence to data protection legislation very seriously. This privacy policy explains how we collect, store, use and disclose any personal data we collect about you when you use this website, so whether you are new to our service or a long-time user, please do take the time to get to know our practices – and contact us if you have any questions.

The personal data we collect

Generally, the type of personal data we collect is the information that we use for the functionality of our website and its services. We also collect aggregated anonymized statistical data as well as in some cases information such as your IP address and your email address (where you provide it to us in exchange for a service).

We handle no so-called “special categories of personal data”.

What we do with your personal data

To be allowed to handle your personal data, the applicable data protection legislations obligate us to have a so-called “legal basis” for each of our purposes to process your personal data. For this reason, we have drafted the below table to show our legal basis for each of our purposes.

What we do (our purposes with handling your personal data) Our legal basis Storage time
Use of cookies to for example improve the usability of this website, provision of a personalized experience and for collecting usage statistics. We also use session cookies to improve the security of this website. Our legitimate interest to (i) improve our website, (ii) have a secure service offering and website. If you don’t want us to store cookies on your computer, you may change the settings in your browser at any time. Depending on the type of cookie. No cookie is stored on your computer for more than 6 months from the time of your website visit. See below for more detailed storage times.
We may provide you with our newsletter information (email subscription) provided that you have requested such by submitting your email address on our website or contacted us to do so. Some of the recommendations are based on profiling on your behavior in relation to our emails. Fulfillment of contract. You may at any time end the service by unsubscribing in any of the emails. Until you decide to discontinue the service (end of contract).

In addition to the above, we undertake such day-to-day measures that are necessary for businesses providing services to consumers, such as book keeping, accounting and maintaining our website security. To the extent this is not mandatory under applicable laws, we undertake these measures based on our legitimate interest. We may also analyze our customers’ behavior in order to improve our websites and services on a general level. However, such analysis will use generalized or anonymized data on an aggregated level.

Sharing your personal data

We will only share your personal data where necessary for the purposes listed in this privacy policy. This may be to other companies within our company group, government authorities and our trusted business partners. We will also share your personal data with companies (so called “data processors”) needed to deliver the services you requested, such as suppliers and vendors that will handle your personal data when providing their services to us (for example external storage).

Your personal data may be processed in different locations around the world if the parties we share your personal data with reside in a country outside the EU/EEA. Our sharing of personal data outside the EU/EEA requires certain legal ground under applicable data protection legislation. Where a country is regarded by the European Commission to be a country with adequate level of protection for personal data, this will be our legal ground. Otherwise there are three main types of legal ground on which that we may base such sharing. These are:

  1. that the transfer is necessary for our performance of the contract with you;
  2. that the transfer will be based on the standard data protection clauses for transfer of personal data to countries outside of the EU/EEA adopted by the European Commission (a copy of these standard data protection clauses can be found at http://ec.europa.eu/justice/data-protection/international-transfers/transfer/); and
  3. the EU-U.S. Privacy Shield, where the transfer is made to the United States and the recipient is duly certified.

Third party providers

Please note that our website contains links to other websites and serves content from third-party providers. This privacy policy only applies to our website and our services. When you follow links to other websites, or use third-party services and products, you should read their privacy policies. Also, if you choose to contact us via social media, this privacy policy does not apply to any personal data submitted by you as part of such contact – in such case, we recommend that you read the privacy policy of such social media provider.

Your rights

According to the applicable data protection legislation, you have certain rights as a so-called “data subject”. Below, we have listed your rights. Your rights include the following:

  1. Right to access – You are entitled to access the personal data that we handle. You are also entitled to receive certain information about what we do with the personal data. Such information is provided in this document.
  2. Right to rectification – Under certain circumstances, you are entitled to correct inaccurate personal data concerning you and to have incomplete personal data completed.
  3. Right to erasure – Under certain circumstances, you are entitled to have your personal data erased. This is the so-called “right to be forgotten”.
  4. Right to restriction of processing – Under certain circumstances, you are entitled to restrict how we use your personal data.
  5. Right to data portability – You are entitled to receive your personal data (or have your personal data directly transmitted to another data controller) in a structured, commonly used and machine-readable format from us.
  6. Right to object – You are entitled to object to certain types of handling of personal data that we carry out. This applies to all our activities that are based on our “legitimate interest”.

Finally, you also have the right to lodge a complaint with the applicable data protection supervisory authority.

Cookies

A cookie is a small text file that is stored on your computer, some only until you close down your browser (so-called “session cookies”) and some for an extended period of time (so-called “permanent cookies”). If you do not wish to allow storage of cookies on your computer, you can change the settings in your browser. Note, however, that in a few cases some of our website features may not function properly and some content may not be displayed correctly as a result.

This website uses cookies for a number of reasons, including for provision of a personalized experience, for improving the usability of this website and for collecting usage statistics. We also use session cookies to improve the security of this website.

In some cases when using cookies, we share data with third parties. For example, we use Google Analytics and Google Adwords, services which transmits website traffic data to Google servers. Google Analytics does not identify individual users and does not associate your IP address with any other data held by Google. We use reports provided by Google to help us understand website traffic and webpage usage and optimize advertisements bought from Google’s own and other advertising network. Google may process the data in the manner described in Google's Privacy Policy and for the purposes set out above in this section. You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google. To opt out of advertising features from Google use this link.

For further information about cookies visit www.youronlinechoices.com.

Data security

In order to keep your personal data secure, we have implemented a number of technical and organizational security measures. For example, we maintain high levels of technical security in all systems (including traceability, disaster recovery, access limitations etc.). In addition, we have adopted policies to ensure that our employees (which of course are subject to confidentiality obligations) do not use personal data when it is not necessary. Such policies also set out our standards for when we contract suppliers, or introduce new IT systems within our operations.

Contact information

If you have any questions relating to our handling of your personal data or our use of cookies, or if you would like to invoke any of your rights under applicable data protection legislation, please send an e-mail to info@antor.se or use the following details:

Polish Tourist Organisation
Att: ANTOR Chapter Sweden / Privacy Manager
Karlavägen 47b, bv
113 49 Stockholm
Sweden

Changes to the privacy policy

If we change how we handle your personal data or how we use cookies, we will promptly update this privacy policy and publish it on this website.

Last updated: 2018-05-24